One suite, or a separate app for every job?
With a separate app for each job, a customer lives in several places, every tool has its own login and bill, and someone copies the same details from the quote to the invoice by hand. Kluvan puts accounting (Books), CRM, inventory, HR and payroll, projects, field jobs and more in one online workspace, so an enquiry becomes a quote, work, an invoice and a payment on linked records, with one account and one bill. If you only need one job done, you can buy one Kluvan app on its own, or use a separate tool you already like.
| Concern | Separate apps for each job | Kluvan |
|---|---|---|
| Logins and bills | One per tool | One account, one bill |
| The customer record | Copied into each tool | One shared record for sales, service and finance |
| From enquiry to payment | Re-typed from tool to tool | Enquiry → quote → work → invoice → payment on linked records |
| Field workers and staff on self-service | Check how each tool charges for them | Field users and employee self-service seats at lower prices; portal users and one accountant firm free |
| Seeing what needs attention | A dashboard in each tool | The Owner workspace ranks what needs your attention across money, customers, work, people and compliance, on every plan |
| Knowing what is ready | Check each roadmap | Each app labelled Available, Early access or Coming soon |
| Custom fields and layouts | A developer, or the tool's own options | Studio Lite on every paid plan: custom fields, role layouts, document templates without code |
| When separate apps are enough | You need one job done and your current tool does it well | — |
One customer, one record
In Kluvan's CRM, sales, service and finance share one customer record. Deals link directly to Books quotes, so you do not re-enter customer details when you move from a lead to a bill.
Here is a day with the Service Business bundle: a customer accepts a quote by link, the job is dispatched to a technician without clashes, parts come out of stock when the job is done, and the invoice goes out by milestone or by time and materials. Nobody copies the job from one tool into the next.
Pay for the people who use it
With separate tools, check what each person costs in each tool. In Kluvan you pay per organisation, not per employee: full users are included in your plan, and you add seats only when you need them.
Field users cost USD 5 per seat per month. Employee self-service costs USD 1.50 per seat per month. Portal users and one accountant firm are free. See the pricing page for the current price.
Start with one app, add the rest later
Every priced app sells on its own and includes the first three full users. Books costs USD 25 a month billed annually. Bundles start from USD 49 a month billed annually. Kluvan One includes every app.
If you are just starting, Books Starter and HR Starter are free forever. Inbox, Contracts, and Workflows come only with a bundle or Kluvan One.
Honest labels
Every app carries a label: Available, Early access or Coming soon, so you can see what works today before you plan around it.
Commerce and Social are marked coming soon. WhatsApp in Inbox is in early access.
Who this is not for
- Shops that need a point-of-sale till (Kluvan has none).
- Anyone who must work offline.
- Companies outside the UAE and Egypt that need local tax and payroll rules today.
Quick questions
Can I buy just one app?
Yes. Every priced app sells on its own and includes your first three full users. Inbox, Contracts, and Workflows require a bundle or Kluvan One. Documents and Social require Kluvan One.
Do I pay per employee?
No. You pay per organisation. Each plan includes full users. You add full users, field users, or self-service employees only when you need them.
Can my accountant work in it?
Yes. You can invite your accounting firm at no cost. This applies to every plan, including the free starter plans.
Does it replace my POS?
No. Kluvan does not include a till.
Can I try everything first?
Yes. You get 14 days of Kluvan One, which includes every app. No card is required.
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Related: Kluvan for service businesses in the UAE and Egypt · Kluvan vs spreadsheets: when your business outgrows Excel · Moving to Kluvan from another tool: how it works · Who Kluvan is not for: an honest list before you sign up