Moving to Kluvan from another tool
You can move to Kluvan on your own for free, importing customers, suppliers, items and opening balances from Excel with a preview, checks and undo. If you would rather not, the team moves you in online with a Standard or Plus migration package, and the result is a reconciliation report you sign off. Start with the 14-day Kluvan One trial, no card, so you can test the import on your own data first.
Before you move: a checklist
Decide which apps you need. Each app is sold on its own, in bundles, or as part of Kluvan One. Export your customers, suppliers, items and balances from your old tool to Excel, the format the Kluvan import reads.
Pick a cut-over date. A day after a stock count and a bank reconciliation makes the opening balances easier to check. Invite your accountant early: the accountant workspace is free, and you choose the areas, the branches and the end date of their access.
Doing it yourself
The help centre's "Moving your data" guide covers importing customers, suppliers, items and opening balances. Each import shows a preview before anything is saved, runs checks, finds duplicates and gives you an error report for the rows it could not take. If the result is wrong, undo it and try again. Self-service import is free.
Do it during the 14-day trial and you see your own data in Kluvan before you pay anything.
Letting the team do it
If you would rather hand it over, the team moves you in online, with no office visits. The deliverable is a reconciliation report you sign off: your opening trial balance in Kluvan matched to your old system. Prices are below; see the pricing page for the current price.
| Way in | What it includes | Price and time |
|---|---|---|
| Self-service | Import tools with preview, checks, duplicate detection, an error report and undo | Free |
| Standard | One legal entity; up to 2,000 contacts and 2,000 items; open receivables and payables; opening stock; opening trial balance reconciled to your old system and signed off; users and roles; one online training session | USD 490, within 10 working days |
| Plus | Standard, plus up to three legal entities, one year of history where your old system allows, projects and open jobs, employees and leave balances, a payroll set-up check with your accountant and two more training sessions | USD 1,490, within 20 working days |
After the move
Studio Lite is on every paid plan: add custom fields, role layouts and document templates without code, so Kluvan fits the way you already work. The Owner workspace gives you a daily brief of what needs your attention.
Moving out is just as plain. Cancel any time from the Billing page; the service runs until the end of the period you paid for. Export your data before you leave.
Who this is not for
- Anyone moving a point-of-sale till (Kluvan has none).
- Companies outside the UAE and Egypt needing local tax and payroll today.
- Anyone expecting someone to come to the office for the migration (done online).
Quick questions
Can I import from Excel?
Yes. The import tools include a preview, checks, duplicate detection, an error report and undo, free.
What does a migration package deliver?
A reconciliation report you sign off. Standard covers one legal entity and up to 2,000 contacts and 2,000 items; Plus adds up to three legal entities and a year of history where your old system allows.
How long does it take?
Standard is done within 10 working days and Plus within 20. Self-service depends on you.
Will someone visit our office?
No. Kluvan works online only; the migration and the training sessions happen online.
Can I try the import before paying?
Yes. Kluvan One is free for 14 days, no card, and the import tools work in the trial.
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Related: Kluvan for service businesses in the UAE and Egypt · Kluvan vs spreadsheets: when your business outgrows Excel · One suite or separate apps for each job? Kluvan compared · Who Kluvan is not for: an honest list before you sign up