Fixed assetsAvailable
Register vehicles, machinery and laptops, capitalise from Books bills, and run monthly depreciation automatically.
Track every company asset from acquisition to disposal. Capitalise fixed assets directly from supplier bill lines in Books without double-posting, run automatic monthly straight-line or declining-balance depreciation per branch, transfer equipment across locations, and audit physical presence by scanning asset tags.
What it does
Complete asset register & printable barcode tags: track serial numbers, custodian, branch, warranty, original cost, accumulated depreciation and Net Book Value
AvailableHands-free monthly depreciation: configure straight-line or declining-balance schedules per asset or category; after the first run, Kluvan posts one balanced depreciation journal per branch each month automatically
AvailableOne-click capitalisation from Books bills: bill lines booked to a fixed-asset account in Books register in Fixed Assets once with zero duplicate cost entries
AvailableDisposals & asset sales with VAT: scrap an asset or sell it on account—automatically generating the Books tax invoice, writing off accumulated depreciation, and booking gain or loss
AvailableBranch transfers, revaluation & impairment: move assets between branches with automatic balance transfers, or record impairment re-basings
AvailableMobile tag scanning counts: conduct physical asset audits by scanning barcode labels on a phone and alerting the owner to missing or unlocated items
Available
A look inside
How it works end-to-end
From the first click or request to the linked record in your workspace.
1. Capitalise from a supplier bill
Record a supplier bill in Books for a vehicle, machine or laptop and capitalise it into the Fixed Assets register in one click.
2. Print tag & assign custodian
Print the asset barcode label, assign the branch and employee custodian (linked to HR offboarding checklists).
3. Automatic monthly depreciation
Each month, Fixed Assets calculates straight-line or declining depreciation and posts one balanced journal per branch to Books.
4. Scan counts, transfers & disposal
Scan tags during physical audits, transfer assets between branches, or sell/dispose of retired equipment with automatic gain/loss accounting.
Connected Architecture, REST API / MCP & Keyboard Speed
Every Kluvan application shares one database, one audit trail, and instant AI & API extensibility.
Single Shared Record & Live Ledger
Shares the exact same customer, supplier, item, employee, and cost-centre record across all 28 apps with zero CSV syncing.
REST API, Webhooks & 1-Click MCP (.mcpb / SKILL.md)
Query live metrics from Claude Desktop, ChatGPT, Gemini, or Cursor using scoped read-only MCP keys and REST endpoints.
Keyboard-First Power (Ctrl+K & Alt+G Grid Mode)
Press Ctrl+K to jump anywhere in under 50ms, or press Alt+G on any table for arrow-key cell navigation, live Sum/Avg, and Ctrl+Shift+C Excel copy.
Built-In UAE, Egypt & IFRS Enterprise Moats
Native support for UAE 9% Corporate Tax & Small Business Relief (SBR), UAE EOSB Gratuity, WPS & Nafis, Egypt Law 6/2025 SME tax, InstaPay guard, Ejari cheques, IFRS 15/16, MRP, and bilingual Tafqeet.
Model Context Protocol (MCP) built in
Ask AI, Front Desk & 1-Click MCP in Fixed assets
Ask Kluvan Ask or your connected Claude/ChatGPT MCP assistant: “What is our current Net Book Value by asset category, and which assets are due for physical tag verification?”
Every workspace has one AI credit balance for Kluvan Ask, the AI invoice reader and Front Desk (the trial starts with 100 credits), plus 1-Click MCP for Claude, ChatGPT, Gemini and Cursor.
Claude Desktop & Claude.ai
Paste your single connector URL in Claude.ai Settings -> Integrations, or copy the ready-made JSON block into Claude Desktop.
ChatGPT Connectors
Connect your workspace URL in ChatGPT to query live sales, receivables, stock levels and project margins in any chat.
Google Gemini & AI Studio
Point Gemini or Google AI tooling to your Streamable HTTP MCP endpoint with Bearer key authentication.
Cursor, Windsurf & Custom Agents
Standard JSON-RPC 2.0 MCP 2025-06-18 protocol with full audit logs, per-minute rate limits and instant key pause/revoke.
Price
Kluvan charges in USD only. Your bank or card issuer may add exchange or card fees.
On its own
Per month, billed annually, with the first 3 full users of your organisation.
Included in
- Kluvan One USD 199approx./ month
Common questions answered
If I enter a supplier bill in Books for a new machine, will Fixed Assets double-count the purchase cost?
No. When you capitalise an asset from a Books bill line, Fixed Assets links to that exact bill line so the acquisition cost is registered once without creating a duplicate purchase journal.
Do we have to remember to run depreciation manually every month?
No. Once you approve the first month’s depreciation run for an asset, the background job runs subsequent months automatically and posts one balanced journal per branch.
What happens when we sell a used company vehicle?
Recording a sale on account in Fixed Assets issues a Books tax invoice with VAT, removes the asset’s cost and accumulated depreciation, and books the exact net gain or loss.
Does Fixed Assets connect to HR when an employee leaves?
Yes. Laptops, phones, and vehicles issued to an employee appear on their HR offboarding checklist so unreturned assets are flagged before final settlement.
Works with
Quotes, tax invoices, bills, bank reconciliation and VAT returns in one connected ledger.
Purchase requests, budget controls, supplier RFQ links, three-way matching and AI bill reading.
Employee records, attendance, shifts, leave, self-service links and UAE/Egypt payroll in one system.
Try every app free for 14 days
Set up your company, invite your team and run a real week in Kluvan. No card needed.