For distributors and wholesalers

Trade Business

Buy, store and sell in volume, with credit control and three-way matching keeping the books right.

USD 149

per month, billed annually

Who it's for

Distributors, wholesalers and traders who buy from suppliers and sell on credit to other businesses.

Multi-branch stock, FEFO lots and expiry, serial numbers, blind cycle counts and BOM production.

Central item master & multi-branch stock: barcodes, units, cost, tax rules, cost-rise margin alerts, and live on-hand/reserved quantities per branch
FEFO lots, expiry control & split PO receiving: allocate oldest-expiry batches first, track expiring stock alerts, and receive purchase orders across multiple partial deliveries
End-to-end serial & batch traceability: follow every serial number or batch from supplier receipt through warehouse transfer to customer sale—with instant batch recall lookup

Purchase requests, budget controls, supplier RFQ links, three-way matching and AI bill reading.

Purchase requests with budget & two-step approvals: branch staff request items; requests above your Studio limit or firm budget require one or two-person approval
Signed RFQ links to up to 8 suppliers: send Request for Quotation links, collect supplier prices online, compare side-by-side, and convert the winning quote into a PO and price list
Strict 3-way matching (PO + Delivery Note + Bill): automatically verifies quantities and unit prices across the purchase order, warehouse goods receipt and supplier invoice

B2B wholesale accounts, credit limits, tiered pack offers, partial shipments and self-service portal ordering.

B2B trade accounts: per-customer payment terms, territory, assigned sales rep, commission rate, and credit limit
Tiered wholesale offers & price freeze: define pack sizes, minimum quantities, volume discount tiers and offer expiry dates—freezing agreed prices the moment an order is submitted
Full B2B order lifecycle: approve (with no self-approval above limits), revise, ship in multiple partial deliveries from chosen warehouses, record claims, returns and refunds

Quotes, tax invoices, bills, bank reconciliation and VAT returns in one connected ledger.

Bilingual tax invoices & credit notes: gapless sequential numbering per branch, custom Studio templates with your logo, partial payments, and direct online payment links
Interactive quotes accepted by link: clients view quotes in English or Arabic and accept online with their name, timestamp and version recorded
Customer receipts & allocations: allocate one payment across up to 12 open invoices, record advances, or apply credit notes with zero unallocated drift

Turn overdue invoices into predictable cash with automated follow-ups, promises to pay and online payment links.

Live aged receivables & DSO: instant breakdown of current, 1–30, 31–60, 61–90 and 90+ day overdue balances synced with Books
Customer & invoice ageing reports: track Days Sales Outstanding (DSO), collection effectiveness, and collector performance
Promises to pay & instalment plans: log a promised date and amount (or split overdue invoices into 2–60 weekly/monthly instalments) with automatic alerts if a promise is broken

Offline-ready mobile inspections, automatic Non-Conformances (NCR), four-eyes CAPA verification and supplier quality grades.

Versioned inspection templates with tolerances: define yes/no, numeric readings with min/max units, pass/fail choices, required notes and mandatory photo evidence (or build from a Studio Form)
Inspect across Procurement, Production & Field Jobs: run inspections directly on Goods Receipts, Purchase Orders, Production Work Orders, Field Jobs, Equipment, Fixed Assets and Suppliers
Offline-capable mobile inspections: inspectors record readings and photos on their phone without signal; queued inspections send exactly once on reconnect

Manage branch stores, central warehouses, service vans and consignment stock with in-transit tracking.

Up to 50 typed stock locations: manage central warehouses, branch back-stores, mobile service vans, and customer consignment locations
Two-step transfers in transit: ship stock out of the sending warehouse into an In-Transit state and receive it at the destination—recording any damaged or missing discrepancy
Cross-location batch & serial tracking: serial numbers and expiry lots keep their exact identity as they move from central warehouse to branch or van

Partner tiers, sub-customers, reseller portal ordering, territory lead routing and collected-revenue commissions.

Reseller tiers & discount bands: configure price levels (retail/wholesale/sale), additional discount %, payment terms, credit limits and commission rates per tier
Protected sub-customers: resellers register and order for their own sub-customers, keeping channel ownership clear
Dedicated Reseller Portal workspace: resellers sign into the Portal to view their tier price list, place orders, track statements, accept leads and download Documents marketing files

Apps marked coming soon join your plan at no extra cost when they are released.

300 AI credits each billing period, plus a monthly AI allowance that grows with your subscription, in one balance for every AI feature. AI is optional; top-ups and your own API key are supported.
AI stays off until the owner enables it and agrees to provider data sharing. The trial includes 100 AI credits for the whole trial; the free HR Starter and Books Starter plans include 150 credits once; paid plans include AI credits every billing period plus a monthly AI allowance that grows with your subscription. Going past the allowance is off by default and needs a monthly cap you set, and nothing is recharged without your consent. Owners can opt out of model features or use their own supported Anthropic or OpenAI API key, which uses no Kluvan credits; the provider bills you directly.
20 GB file storage

Currency

Set up your company, invite your team and run a real week in Kluvan. No card needed.