CollectionsAvailable
Turn overdue invoices into predictable cash with automated follow-ups, promises to pay and online payment links.
Stop chasing late payers on spreadsheets. Collections builds directly on your open Books invoices with live ageing buckets, paced WhatsApp and email reminder sequences, promise-to-pay tracking, instalment plans, and disputed-invoice protection.
What it does
Live aged receivables & DSO: instant breakdown of current, 1–30, 31–60, 61–90 and 90+ day overdue balances synced with Books
AvailableCustomer & invoice ageing reports: track Days Sales Outstanding (DSO), collection effectiveness, and collector performance
AvailablePromises to pay & instalment plans: log a promised date and amount (or split overdue invoices into 2–60 weekly/monthly instalments) with automatic alerts if a promise is broken
AvailableQuiet-hour & dispute-aware reminders: automated email and WhatsApp follow-ups that respect country quiet hours and automatically skip any invoice under active dispute
AvailableStructured dispute resolution & write-off approvals: log dispute reasons, assign an owner, resolve via a Books credit note, or route write-offs through Studio two-person approval limits
AvailableInteractive statement & single-invoice pay links: send a no-login statement link where the customer can pay full or partial amounts online via Paymob or Stripe
AvailableOne receivables bridge: bank transfers, payment links, and subscription charges allocate against named invoices first, then oldest open invoices automatically
AvailableDedicated collector work queues: assign customers to collectors with a daily priority queue of due follow-ups and broken promises
Available
A look inside
How it works end-to-end
From the first click or request to the linked record in your workspace.
1. Open Books invoices sync automatically
Every issued invoice in Books appears in Collections with its due date, branch, customer segment and ageing bucket.
2. Paced reminders respect disputes & quiet hours
Automated email/WhatsApp reminders go out during business hours with a one-click online payment link—skipping any disputed invoice.
3. Log promises, disputes or instalment plans
Collectors or customers (via the Customer Portal) record a promise date or raise a dispute; broken promises surface on Today.
4. Payment settles Books & updates cash forecast
Online payments and matched bank lines create an audited Books receipt and close the collection case automatically.
Connected Architecture, REST API / MCP & Keyboard Speed
Every Kluvan application shares one database, one audit trail, and instant AI & API extensibility.
Single Shared Record & Live Ledger
Shares the exact same customer, supplier, item, employee, and cost-centre record across all 28 apps with zero CSV syncing.
REST API, Webhooks & 1-Click MCP (.mcpb / SKILL.md)
Query live metrics from Claude Desktop, ChatGPT, Gemini, or Cursor using scoped read-only MCP keys and REST endpoints.
Keyboard-First Power (Ctrl+K & Alt+G Grid Mode)
Press Ctrl+K to jump anywhere in under 50ms, or press Alt+G on any table for arrow-key cell navigation, live Sum/Avg, and Ctrl+Shift+C Excel copy.
Built-In UAE, Egypt & IFRS Enterprise Moats
Native support for UAE 9% Corporate Tax & Small Business Relief (SBR), UAE EOSB Gratuity, WPS & Nafis, Egypt Law 6/2025 SME tax, InstaPay guard, Ejari cheques, IFRS 15/16, MRP, and bilingual Tafqeet.
Model Context Protocol (MCP) built in
Ask AI, Front Desk & 1-Click MCP in Collections
Ask Kluvan Ask or your connected Claude/ChatGPT MCP assistant: “Which customers have broken a promise to pay this month, and what is our total 60+ day overdue balance?”
Every workspace has one AI credit balance for Kluvan Ask, the AI invoice reader and Front Desk (the trial starts with 100 credits), plus 1-Click MCP for Claude, ChatGPT, Gemini and Cursor.
Claude Desktop & Claude.ai
Paste your single connector URL in Claude.ai Settings -> Integrations, or copy the ready-made JSON block into Claude Desktop.
ChatGPT Connectors
Connect your workspace URL in ChatGPT to query live sales, receivables, stock levels and project margins in any chat.
Google Gemini & AI Studio
Point Gemini or Google AI tooling to your Streamable HTTP MCP endpoint with Bearer key authentication.
Cursor, Windsurf & Custom Agents
Standard JSON-RPC 2.0 MCP 2025-06-18 protocol with full audit logs, per-minute rate limits and instant key pause/revoke.
Price
Kluvan charges in USD only. Your bank or card issuer may add exchange or card fees.
On its own
Per month, billed annually, with the first 3 full users of your organisation.
Included in
- Service Business USD 119approx./ month
- Trade Business USD 149approx./ month
- Kluvan One USD 199approx./ month
Common questions answered
Will Collections accidentally send payment reminders to a customer who disputed an invoice?
Never. As soon as an invoice has an open dispute (logged by staff or by the customer in the Customer Portal), automated reminders pause for that invoice until the dispute is resolved.
Can customers pay part of an overdue statement online?
Yes. Both the Collections statement link and single-invoice pay links allow full or partial payments through your connected payment provider, booking a Books receipt immediately.
Can we split a large overdue balance into an instalment plan?
Yes. You can split overdue invoices into 2 to 60 weekly or monthly instalments; payments settle the oldest instalment first and escalate the case if grace days pass.
How are write-offs controlled?
Write-offs require the collections write-off permission and follow the monetary threshold configured in Studio Approval Limits (enforcing four-eyes approval so the requester cannot approve their own write-off).
Works with
Quotes, tax invoices, bills, bank reconciliation and VAT returns in one connected ledger.
One Customer 360 record from first enquiry to pipeline deal, quote, and repeat campaign.
One passwordless self-service portal for your customers and suppliers—in 7 languages, with zero per-user fees.
Try every app free for 14 days
Set up your company, invite your team and run a real week in Kluvan. No card needed.