Money

Quotes, tax invoices, bills, bank reconciliation and VAT returns in one connected ledger.

• Bilingual tax invoices & credit notes: gapless sequential numbering per branch, custom Studio templates with your logo, partial payments, and direct online payment links
• Interactive quotes accepted by link: clients view quotes in English or Arabic and accept online with their name, timestamp and version recorded
• Customer receipts & allocations: allocate one payment across up to 12 open invoices, record advances, or apply credit notes with zero unallocated drift

Turn overdue invoices into predictable cash with automated follow-ups, promises to pay and online payment links.

• Live aged receivables & DSO: instant breakdown of current, 1–30, 31–60, 61–90 and 90+ day overdue balances synced with Books
• Customer & invoice ageing reports: track Days Sales Outstanding (DSO), collection effectiveness, and collector performance
• Promises to pay & instalment plans: log a promised date and amount (or split overdue invoices into 2–60 weekly/monthly instalments) with automatic alerts if a promise is broken

Recurring retainers, memberships and service plans that bill, charge and follow up automatically.

• Flexible recurring plans & proration: configure trial periods, billing intervals, mid-cycle upgrades/downgrades with automatic proration, pauses and cancellations
• Automated Books tax invoices: every renewal cycle generates a numbered Books tax invoice and links the payment receipt automatically
• Multi-step dunning with quiet hours: follow up overdue renewals in timed steps during business hours before suspending or cancelling a plan

Employee expense claims, AI receipt scanning, petty cash boxes and Books VAT journals.

• Mobile expense claims with receipt photos: employees (including low-cost self-service seats) submit claims from their phone and tag them to a branch or Project
• Category spending caps & duplicate guard: automatic checks flag out-of-policy amounts and duplicate receipt dates/totals before a manager even reviews
• Flexible reimbursement channels: pay employees back via bank transfer CSV file, on their next HR payroll run, or record company card spend

Register vehicles, machinery and laptops, capitalise from Books bills, and run monthly depreciation automatically.

• Complete asset register & printable barcode tags: track serial numbers, custodian, branch, warranty, original cost, accumulated depreciation and Net Book Value
• Hands-free monthly depreciation: configure straight-line or declining-balance schedules per asset or category; after the first run, Kluvan posts one balanced depreciation journal per branch each month automatically
• One-click capitalisation from Books bills: bill lines booked to a fixed-asset account in Books register in Fixed Assets once with zero duplicate cost entries