DocumentsAvailable
Encrypted company vault, four-eyes SOP publishing, 90/60/30/7-day expiry alerts and scoped share links.
Give your organisation one AES-256-GCM encrypted document library connected to every customer, supplier, employee, project, fixed asset and contract. Publish versioned Standard Operating Procedures (SOPs) with four-eyes approval, track trade licence and visa expiries automatically, enforce 7-year retention and legal holds, and share password-protected external links.
What it does
Employee & company expiry control: automatic reminders at 90, 60, 30 and 7 days before any trade licence, insurance policy, employee visa, work permit or certificate expires—with manager escalation
AvailableEncrypted cross-app vault & legal holds: AES-256-GCM storage linked to any record, full-text search (with Arabic letter folding), 7-year retention dates, legal holds that block deletion, and password-protected external share links
AvailableFour-eyes approved SOPs & AI knowledge: draft, review and approve company procedures; published versions power Learning courses, Kluvan Ask AI and the AI Front Desk
Available
A look inside
How it works end-to-end
From the first click or request to the linked record in your workspace.
1. Upload or attach on any record
Add files directly on a Customer, Supplier, Employee, Project, Fixed Asset or Contract—encrypted per organisation.
2. Set confidentiality, retention & expiry date
Classify documents (Public, Normal, Restricted, Personal), set keep-until retention years, and add review/expiry dates.
3. Approve SOPs & share external links safely
Publish SOPs with second-person approval, or generate expiring, password-protected view-only links with an open/download audit log.
4. Automated renewal alerts & AI citation
Expiring documents surface on Today at 90/60/30/7 days, while Ask AI and Learning courses cite your latest approved procedures.
Connected Architecture, REST API / MCP & Keyboard Speed
Every Kluvan application shares one database, one audit trail, and instant AI & API extensibility.
Single Shared Record & Live Ledger
Shares the exact same customer, supplier, item, employee, and cost-centre record across all 28 apps with zero CSV syncing.
REST API, Webhooks & 1-Click MCP (.mcpb / SKILL.md)
Query live metrics from Claude Desktop, ChatGPT, Gemini, or Cursor using scoped read-only MCP keys and REST endpoints.
Keyboard-First Power (Ctrl+K & Alt+G Grid Mode)
Press Ctrl+K to jump anywhere in under 50ms, or press Alt+G on any table for arrow-key cell navigation, live Sum/Avg, and Ctrl+Shift+C Excel copy.
Built-In UAE, Egypt & IFRS Enterprise Moats
Native support for UAE 9% Corporate Tax & Small Business Relief (SBR), UAE EOSB Gratuity, WPS & Nafis, Egypt Law 6/2025 SME tax, InstaPay guard, Ejari cheques, IFRS 15/16, MRP, and bilingual Tafqeet.
Model Context Protocol (MCP) built in
Ask AI, Front Desk & 1-Click MCP in Documents
Kluvan Ask AI and the Inbox AI Front Desk cite your published Documents procedures (respecting the asker’s permissions) so staff and customers get accurate, policy-backed answers.
Every workspace has one AI credit balance for Kluvan Ask, the AI invoice reader and Front Desk (the trial starts with 100 credits), plus 1-Click MCP for Claude, ChatGPT, Gemini and Cursor.
Claude Desktop & Claude.ai
Paste your single connector URL in Claude.ai Settings -> Integrations, or copy the ready-made JSON block into Claude Desktop.
ChatGPT Connectors
Connect your workspace URL in ChatGPT to query live sales, receivables, stock levels and project margins in any chat.
Google Gemini & AI Studio
Point Gemini or Google AI tooling to your Streamable HTTP MCP endpoint with Bearer key authentication.
Cursor, Windsurf & Custom Agents
Standard JSON-RPC 2.0 MCP 2025-06-18 protocol with full audit logs, per-minute rate limits and instant key pause/revoke.
Price
Kluvan charges in USD only. Your bank or card issuer may add exchange or card fees.
On its own
Only in Kluvan One; not sold on its own.
Included in
- Kluvan One USD 199approx./ month
Common questions answered
How are sensitive files like employee passports or signed contracts protected?
Every file is encrypted at rest using AES-256-GCM with per-organisation keys, file types are verified from binary headers, and every view or download is recorded in the audit log.
Can we share a document with an external auditor or client without giving them a login?
Yes. You can create a view-only external share link pinned to a specific published version, set an expiry (1–90 days), add an optional password (which locks after failed attempts), and revoke it anytime.
Can someone delete a contract or tax document that is under audit?
No. Documents with a future Keep-Until retention date or an active Legal Hold cannot be permanently deleted by anyone.
How does Documents connect to Learning and AI?
Published procedures in Documents can be pinned into Learning courses (so new SOP versions can prompt staff refresher training) and are cited directly by Kluvan Ask AI.
Works with
Employee records, attendance, shifts, leave, self-service links and UAE/Egypt payroll in one system.
Interactive client proposals, discount/clause approvals, change orders and renewal notice alerts.
Plan phases and budgets, lock weekly timesheets, track stock/expense costs and bill milestones in Books.
Try every app free for 14 days
Set up your company, invite your team and run a real week in Kluvan. No card needed.